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Published February 15, 2025
Searching for an EXCEPTIONAL Administrative Assistant & Office Manager to join our fast-growing real estate team!
About the Team
KB Collective Real Estate (KBCO) is a dedicated team of real estate professionals driven to elevate the buying and selling experience in the St. Louis market. Founded in 2018, KBCO is proud to celebrate seven years of top-tier service, with over $220M in closed sales and a reputation for excellence.
Led by Team Leaders Kaitlyn Barks & Kristen Beahm, KBCO consists of three additional full-time producing REALTORS® and outstanding support staff—all committed to delivering exceptional results for their clients.
As the #1 top-producing team at Worth Clark Realty (2018-2024) and ranked in the top 30 of all St. Louis real estate agents (2023-2024), KBCO has built a track record of success, backed by over 200 five-star client reviews.
KBCO is powered by Worth Clark Realty, St. Louis’s fastest-growing brokerage, which supports 1,200+ agents across 25+ markets. As an agent-owned brokerage, Worth Clark provides the flexibility and platform needed to fully serve today’s buyers and sellers at the highest level.
Click here to read KB Collective's Vision, Mission, and Values.
Job Summary
KBCO is seeking an exceptional Administrative Assistant & Office Manager to join our dynamic, fast-growing real estate team. If you're a highly organized self-starter who thrives in a fast-paced environment and takes pride in delivering high-quality work, this role is for you! We’re looking for someone who is detail-oriented, proactive, and eager to take ownership of tasks that keep our team running smoothly—both in the office and out in the field.
This is the perfect role for someone who enjoys variety, problem-solving, and working with a high-energy team. If you’re looking for a position where you can make a real impact and grow with a company, we’d love to hear from you!
Company Name: KB Collective Real Estate (KBCO)
Location: Wildwood, MO
Job Type: Full-Time
Key Responsibilities
Office Management & Administrative Support
Keep the office clean, organized and running efficiently
Manage schedules, supplies, and communication
Mail processing
Receipts management
Errands, as needed
Client Relationship Support
Closing gift preparation including shopping & wrapping
Home anniversary management
Listing Support
New listing marketing materials preparation
Lockboxes placed at and picked up from homes
Listing set up at property
Setting signs
Open House preparations
Supporting Founders
Prepare presentation materials needed for listing appointments
Prepare buyer consultation folders
Prepare materials needed for client showings
Miscellaneous errands
Meeting preparation & support
Other duties, as needed
Marketing Liaison
Review and revise marketing materials
Support with basic social media needs
Qualifications & Skills
Exceptional Customer Service Skills – Warm, professional, and dedicated to creating a positive experience for clients and team members.
Detail-Oriented & Quality-Focused – Obsessed with high-quality work and ensuring accuracy in every task.
Outstanding Communicator – Strong written and verbal skills, able to convey information clearly and professionally.
Proactive Self-Starter – Self-motivated, forward-thinking, and takes initiative without being told.
Resourceful & Solution-Oriented – Has the ability to “work in the grey,” finds creative solutions to problems, and navigates challenges with ease.
Coachable & Open to Growth – Receptive to feedback, eager to learn, and always striving to improve.
Conscientious & Trustworthy – Handles sensitive information with discretion and integrity.
Thrives in a Fast-Paced Environment – Works efficiently under pressure while maintaining high standards.
Resilient & Adaptable – Can handle change, pivot when needed, and push through challenges with a positive attitude.
Excellent Judgment & Decisive Action – Knows when to make decisions independently and when to escalate.
Assertive Yet Approachable – Confident in decision-making while maintaining a positive and professional demeanor.
Highly Organized – Keeps things structured, detailed, and running smoothly.
Ability to Work Independently & Collaboratively – Can manage tasks autonomously while thriving in a team setting.
Willing to Do What It Takes to Get the Job Done – Has a can-do attitude and takes initiative to go above and beyond.
Strong Handwriting – Clear, legible, and professional penmanship.
Keep the office clean, organized and running efficiently
Manage schedules, supplies, and communication
Mail processing
Receipts management
Errands, as needed
Closing gift preparation including shopping & wrapping
Home anniversary management
New listing marketing materials preparation
Lockboxes placed at and picked up from homes
Listing set up at property
Setting signs
Open House preparations
Prepare presentation materials needed for listing appointments
Prepare buyer consultation folders
Prepare materials needed for client showings
Miscellaneous errands
Meeting preparation & support
Other duties, as needed
Review and revise marketing materials
Support with basic social media needs
Exceptional Customer Service Skills – Warm, professional, and dedicated to creating a positive experience for clients and team members.
Detail-Oriented & Quality-Focused – Obsessed with high-quality work and ensuring accuracy in every task.
Outstanding Communicator – Strong written and verbal skills, able to convey information clearly and professionally.
Proactive Self-Starter – Self-motivated, forward-thinking, and takes initiative without being told.
Resourceful & Solution-Oriented – Has the ability to “work in the grey,” finds creative solutions to problems, and navigates challenges with ease.
Coachable & Open to Growth – Receptive to feedback, eager to learn, and always striving to improve.
Conscientious & Trustworthy – Handles sensitive information with discretion and integrity.
Thrives in a Fast-Paced Environment – Works efficiently under pressure while maintaining high standards.
Resilient & Adaptable – Can handle change, pivot when needed, and push through challenges with a positive attitude.
Excellent Judgment & Decisive Action – Knows when to make decisions independently and when to escalate.
Assertive Yet Approachable – Confident in decision-making while maintaining a positive and professional demeanor.
Highly Organized – Keeps things structured, detailed, and running smoothly.
Ability to Work Independently & Collaboratively – Can manage tasks autonomously while thriving in a team setting.
Willing to Do What It Takes to Get the Job Done – Has a can-do attitude and takes initiative to go above and beyond.
Strong Handwriting – Clear, legible, and professional penmanship.
Preferred Experience & Logistics
Proficiency in Google Suite & Asana – Comfortable using cloud-based collaboration tools.
Real Estate License and experience in the industry (Preferred) – A plus, but not required.
Local Residency – Resides in Wildwood or surrounding towns.
Reliable Transportation Required – Must provide own large vehicle for fieldwork.
Tech Requirements – Must have a personal laptop and iPhone for business use.
Why Join Us?
Be part of a top-ranked real estate team with a strong reputation.
Work in a collaborative, fast-paced, and growth-oriented environment.
Play a key role in a dynamic, high-energy team where your contributions matter.
Gain valuable experience in real estate operations and client services.
Enjoy opportunities for career development and professional growth.
Join a supportive, family-like culture that values teamwork and success.
Proficiency in Google Suite & Asana – Comfortable using cloud-based collaboration tools.
Real Estate License and experience in the industry (Preferred) – A plus, but not required.
Local Residency – Resides in Wildwood or surrounding towns.
Reliable Transportation Required – Must provide own large vehicle for fieldwork.
Tech Requirements – Must have a personal laptop and iPhone for business use.
Be part of a top-ranked real estate team with a strong reputation.
Work in a collaborative, fast-paced, and growth-oriented environment.
Play a key role in a dynamic, high-energy team where your contributions matter.
Gain valuable experience in real estate operations and client services.
Enjoy opportunities for career development and professional growth.
Join a supportive, family-like culture that values teamwork and success.
Perks
Mileage reimbursement at yearly IRS rate for business-related driving, payable quarterly
SIMPLE IRA with match
10 days of Paid Time Off (increases each calendar year)
11 paid company holidays + optional days
20% referral fee payable at Closing for any client introduced to KB Collective Team Lead
If you hold a real estate license, we’ll cover expenses to maintain, including:
Quarterly MLS dues
Annual SLAR association dues
Continuing education fees
SUPRA fees
Google suite & email account
Mileage reimbursement at yearly IRS rate for business-related driving, payable quarterly
SIMPLE IRA with match
10 days of Paid Time Off (increases each calendar year)
11 paid company holidays + optional days
20% referral fee payable at Closing for any client introduced to KB Collective Team Lead
If you hold a real estate license, we’ll cover expenses to maintain, including:
Quarterly MLS dues
Annual SLAR association dues
Continuing education fees
SUPRA fees
Google suite & email account
